Timekeeping is no longer a strange term for office workers. This is a familiar job and can be said to be very important in organizations. Through many how to timekeeping employees Differently, business owners can easily control the team's entry and exit hours, based on that to determine whether their employees are late / leave early or not. In addition, today's timekeeping methods also support the human resources department and the accounting department to calculate wages in the most accurate way for employees.

Here are 6 How to timekeeping employees the most used today that you can refer to.

Time attendance of employees using magnetic cards

How to timekeeping employees Using magnetic cards is one of the popular methods applied by businesses. The necessary information and employee code will be saved in this card, every time you time attendance, you just need to swipe the card into the card reader, your entry and exit information will be quickly saved by the timekeeper. fast.

Advantage:

• The form is applied by many businesses.
• Time-saving, suitable for large-scale enterprises: perform timekeeping in a fast time, about 2s/person.
• Easy integration with other timekeepers.
• Timekeeping with magnetic cards is capable of storing information even in the event of a power outage.

Defect:

• The budget for printing magnetic cards is quite large.
• It is mandatory for employees to always carry a magnetic card, if they forget it, they cannot attend time
• Difficult to control timekeeping status, employees can timekeeping for each other.

Time attendance of employees by using fingerprints

With just one device, a fingerprint dot machine, organizations can easily deploy it how to timekeeping employees use fingerprint. Through the biometric system, timekeeper will automatically scan and save the identity of the employee on the system. Therefore, just put your scanned finger on the timekeeper, you can take attendance every working day.

Advantage:

• Minimizing the case where employees timekeeper each other with high accuracy
• Make timekeeping quickly, about 1-2s/person
• Only the initial cost (timekeeper), no other costs incurred
• Timekeeper easily synchronizes with other timekeepers
• Allow to extract data of employee's entry and exit hours, days off, .

Defect:

• Sometimes the timekeeper cannot confirm fingerprint data due to external factors such as temperature, weather
• Special jobs that cause fingerprint scratches cannot be used with this timekeeping method
• How to timekeeping employees with fingerprints not suitable for personnel who are constantly on the move

Face recognition facial recognition

By using facial recognition devices, businesses have been able to flexibly use how to timekeeping employees through the method of identification to record the time in and out of personnel. In simple terms, the face time attendance device will save the facial features of the team to automatically identify that person through the previously stored database system.

Advantage:

• Accuracy is so high that employees cannot interchange timekeeping.
• Just take the cost to buy timekeeper.
• Meet the disadvantages caused by how to timekeeping employees with magnetic card and fingerprint caused.
• Integrated with many other timekeepers, fast processing speed.
• You can still timekeeping without touching the machine, limiting the spread of covid.

Defect:

• The cost of face time attendance machine is quite high
• Timekeeping is longer due to the facial recognition process

How to time attendance using iris recognition technology

Similar to the above, the way of timekeeping by iris recognition technology also uses the device based on the employee's iris recognition. This is a biometric method that helps identify someone based on the iris surrounding the pupil. Each iris is unique and there is absolutely no duplication between one person and another. Many people will misunderstand that this type of timekeeping will scan the person's retina, but the truth is that it simply validates the image of the person's iris based on previously saved data.

Advantage:

• The most advanced form of timekeeping today, especially ensures absolute accuracy.
• Fast recognition processing speed, simple and easy to use.
• Good security mode.
• Solve all disadvantages arising from these how to timekeeping employees other.

Defect:

• High cost compared to other how to timekeeping employees remaining.
• Ask employees not to blink, maintain a static state for a certain time.

How to timekeeping employees by software

One of the how to timekeeping employees Also, many businesses choose to use timekeeping software. The software is often based on cloud computing to automate employee data. Currently, time attendance by software is commonly used with time attendance thanks to wifi network connection and timekeeping with GPS positioning.

Advantage:

• The attendance management process takes place effectively.
• Enterprises can easily change software properties to match organizational needs.

Defect:

• Must have internet to work
• Requires staff training to be able to use the software

Manual forms of employee attendance

Besides the how to timekeeping employees Above, now there are also a few businesses using the traditional method: manual timekeeping. With this method, departments automatically set up a spreadsheet to conduct timekeeping on a daily basis. At the end of each month, the time sheet of each department/department will be sent back to the human resources department to conduct salary calculation based on that data. Manual timekeeping is currently popular with the following types:

• • Make employee timesheets by day
  • Make a timesheet by the hour
• Timesheet for compensatory leave

Make employee timesheets by day

This is a popular timekeeping method chosen by many organizations. Depending on the regulations, organizational structure, characteristics of the needs of each business, organizations will set up their own timekeeping methods/symbols. However, the daily timekeeping method requires a lot of time, the public manager needs to monitor and control the time in and out of employees.

Make a timesheet by the hour

Similar to the daily timekeeping method, the hourly timekeeping form is shown through the timesheet summarizing the time that the team works. The person in charge of managing the timesheet is responsible for filling out the time sheet on an employee basis, mainly suitable for part-time, hourly employees.

Timesheet for compensatory leave

Timekeeping for compensatory leave is used in case an employee has to work overtime. For these individuals, they will be entitled to compensatory time off. Compensatory leave will only be calculated in the case of overtime and time-based wages, not overtime pay.

Timesheet for compensatory leave

What is the most popular method of employee attendance and what are the advantages?

Currently how to timekeeping employees The most popular are time attendance by magnetic card and fingerprint timekeeping integrated with management software.

As for the method of using magnetic cards for timekeeping, it is suitable for most businesses. Special, how to timekeeping employees with magnetic card that can be integrated with other timekeeping software, and at the same time has the ability to store data in case of electrical problems. Besides, the fingerprint timekeeping method brings high accuracy and reliability.

OOS Software has more than 15 years of research and development, is a reliable partner to support human resource management, accompanies many large enterprises and corporations in the market. Contact now to get advice on Recruitment Software for your Business.

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